Job Description

Part-Time Admin Assistant

100% Onsite - Charlottesville, VA

Schedule - 20 hours a week: 9 AM - 1 PM (or 9 AM - 1:30 PM with a half hour lunch)

Term - 12wks / 3mths ( maternity cover)

Pay rate - $22 - $26/hour

The Administrative Assistant will perform office support duties and facilitate office productivity. The position will report directly to the VP of Talent & Administration, also working closely with the company’s Marketing & Office Manager, as well as cross-departmentally throughout the company.

Roles & Responsibilities:

• Manage incoming and outgoing mail
• Answering main phone line and routing calls
• Coordination with and greeting of office visitors
• Support of office systems such as phones, copier, IT hardware, and AV in conference rooms
• Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc.
• Coordination of hospitality for visitors and company events
• Coordinate travel for team, including conference preparation
• Scheduling and other administrative support for leadership
• Supporting the requirements of and interfacing with parent company
• Manage and coordinate background checks for vendors and landowners
• Assist development and legal teams by managing administrative activities, including, but not limited to: Renew & Track LLCs; setting up title assessment workbooks; group mailings, Option payment reminding, tracking, and payments; IDD renewal tracking and outreach.
• Support of the HR recruiting, onboarding, and review processes
• Maintenance and tracking of items in HR IT platforms
• Support of the company’s training program, including tracking completion of required trainings, supporting with the scheduling of trainings, and running of training surveys
• Special projects as assigned

Skills:

• Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.)
• Experience using a CRM platform like Salesforce.com, a plus
• Acting Notary Public, a plus

Education & Experience:

• 4-year university degree, BS or BA or equivalent, relevant professional experience

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