Job Description

We are seeking a proactive, resourceful, and detail-oriented professional to partner with our 7-person leadership team. This role goes beyond traditional administrative support — you will be directly involved in driving efficiency, supporting decision-making, and contributing to strategic initiatives across the business.

This is an excellent opportunity for a motivated early-career professional to gain direct exposure to executive decision-making, develop strong operational skills, and build a foundation for future leadership roles.

Key Responsibilities

• Serve as a trusted partner to the executive leadership team, supporting both day-to-day operations and longer-term strategic initiatives.
• Prepare, edit, and format professional presentations and reports for executive and board-level audiences.
• Create and maintain analytical reports and Excel models to support decision-making and business performance tracking.
• Manage executive calendars, coordinate meetings across multiple time zones, and streamline scheduling to maximize productivity.
• Coordinate and optimize complex domestic travel arrangements, itineraries, and accommodations.
• Organize leadership offsites, team events, and cross-functional meetings, ensuring smooth execution of logistics.
• Support budget tracking, expense reporting, and vendor management with accuracy and discretion.
• Act as a point of contact for internal and external stakeholders, representing leadership with professionalism.
• Drive special projects and ad-hoc initiatives on behalf of executives, ranging from process improvements to cross-functional coordination.

Qualifications

• Bachelor’s degree required; advanced coursework in business, communications, or related fields a plus.
• 2–5 years of professional experience in operations, consulting, project management, or executive support.
• Advanced proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, Excel) and collaboration tools such as Teams, SharePoint, and Zoom.
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills with executive-level polish.
• Ability to work independently, exercise judgment, and handle sensitive information with discretion.

Preferred Qualifications

• Experience supporting or partnering with senior leadership or C-suite executives.
• Exposure to board-level presentations and reporting.
• Advanced Excel skills (pivot tables, VLOOKUP, dashboards, and charting).
• Familiarity with travel and office management systems.
• Previous experience in a fast-paced, corporate, or high-growth environment .

Why This Role

• Executive Exposure: Direct access to and mentorship from senior leaders.
• Career Trajectory: A clear path toward roles in operations, project management, or strategy .
• High Impact: An opportunity to influence organizational efficiency and decision-making at the leadership level.

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