Job Description

Job Title: Department Admin

About Kyyba:

Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.

At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Job Description

Chassis Design and Platform Department is looking for a department assistant who can perform additional responsibilities of:

• Litigation inquiry support to the company Legal Team and management of litigation hold materials
• Confirming Technical Report closure requirements
• Manage the dept SharePoint as owner (includes support transition from S-drive)
• eVA (Electric Vehicle Association) task assignment to related design teams within CDPF (Chassis Design and Platform Development)

Job requirements for additional responsibilities:

• Prior experience collaborating with Legal Team preferred.
• Advanced knowledge of SharePoint preferred.
• Good understanding of N-SMS (no. of text alerts) and SMS-BR (text with Braking mode) .
• Ability to understand CDPF parts’ responsibility for any given project
• Ability to review drawings and confirm the “responsible persons” related to Legal team requests
• Correspondence for litigation inquiries
• Detail oriented
• Ability to correspond with team to resolve matters related to Tech Report closures

Dept Assistant tasks:

• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
• Support executives and visitors with business travel arrangements
• New hire onboarding (incl access to Toyota systems) & Contractor/Design-in support
• Manage office supplies, general facility /IS support, business card ordering etc
• Manage Purchase Order process - PO Change Orders/ PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)
• Monthly accrual preparation, submission and reclass .
• Budget & MANPOWERClient tracking/reporting – enter estimates in T&P , provide input to make & manage the indirect budget, operate T-Dash to support GM for MANPOWER Client tracking
• Manage the org charts, seating charts (incl WISP updates)
• Support with mail management incl occasional shipping/receiving of packages
• Evacuation list maintenance
• Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
• Assist annual FADAR (Fixed Assets) maintenance activities .
• Coordinate department lunch, retirement, and family event recognitions.

Job requirements:

• Bi-lingual (Japanese-English) preferred
• Knowledge of SAP/Ariba preferred
• 4+ years of general office/department support experience.
• Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution
• Mindset to provide customer service to all downstream people/processes
• Work well in team setting
• Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously
• Self-motivated and detail oriented
• Able to work flexible hours when required by workload
• Perform other duties as assigned
• Advanced knowledge of MS Outlook, Word, Excel, and PowerPoint .

Location : On site, Saline, MI

Page Range Where Required (currently California, Colorado, New York, Washington)

Disclaimer:

Kyyba is an Equal Opportunity Employer.

Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”

It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665

Rewards:

Medical, dental, vision

401k

Term life

Voluntary life and disability insurance

Optional Pre-paid legal plan

Optional Identity theft plan

Optional Medical and dependent FSA

Work-visa sponsorship

Opportunity for advancement

Long-term assignment with opportunity for hire by client

SELECT AWARDS

• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots
• Crain’s Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan

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