Job Description

Executive Assistant

LHH Recruitment Solutions is currently seeking a dedicated and organized Executive Assistant to join our client located in Nashville, TN . The ideal candidate will have experience supporting C-Suite executives, managing calendars, coordinating travel, and creating correspondence.

• Type: Direct Hire
• Location : Nashville, TN.
• Compensation: $85,000-90,000 annually
• Hours: Monday–Friday, 8:00-5:00pm CST (overtime as needed)

Responsibilities:

• Provide high-level administrative support to the CEO, including calendar management, travel coordination, and meeting logistics.
• Manage a complex and demanding internal and external schedule, ensuring accuracy and alignment across time zones and commitments.
• Coordinate domestic and occasional international travel, including flights, accommodations, and itineraries; manage expense reporting
• Coordinate in-person and virtual meetings, events, and conferences including site selection, materials, catering needs, agendas, minutes, and post-meeting action plans.
• Attend leadership and board meetings as needed; take meeting minutes and track follow-up items.
• Perform data entry, prepare expense reports, and handle tax submissions.
• Maintain personal records, contact databases, and handle confidential information.
• Serve as a liaison between the CEO and internal/external stakeholders, ensuring timely communication and follow-up.
• Occasional out-of-state or overnight travel may be required.

Qualifications:

• 5+ years of experience as an Executive Assistant supporting C-suite executives
• Strong organizational and multitasking skills.
• Proactive, assertive, and good communication skills.
• Proficient in Microsoft Office Suite.
• Ability to work well with a leadership team.

Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs.

If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

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