Job Description

Executive Legal Secretary – Public Policy Practice Group

The Executive Legal Secretary will provide administrative support to the Public Policy Practice Group in the Washington, DC office of one of our law firm clients.

Work Schedule: 4 days in-office per week/ 1 remote

Key Responsibilities

• Draft and format correspondence, reports, memoranda, spreadsheets, expense reports, and other complex documents.
• Complete lobby registrations, lobby reports, and new client engagement letters.
• Manage dynamic calendars, schedule meetings and business trips, coordinate conflicting appointments, and prepare mailings.
• Assist with invoicing processes, including monthly billing, mid-month accruals, and estimates.
• Arrange international travel, including time zone coordination, reservations, and expense report preparation.
• Transcribe legal documents, correspondence, and reports from rough drafts or dictation.
• Open new client files, request conflict checks, and maintain organized filing systems.
• Conduct periodic file reviews and prepare older files for closure or storage.
• Prepare PowerPoint presentations and other materials for meetings and events.

Qualifications & Skills

• Minimum of five years of administrative support experience in a law firm.
• Strong project management and organizational abilities to handle competing priorities.
• Ability to work efficiently under pressure and manage deadlines effectively.
• High level of professionalism and discretion, with strong interpersonal skills.
• Excellent written and verbal communication skills, including document drafting and proofreading.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel), Adobe Acrobat, and Kofax Power PDF Advanced.
• High school diploma or equivalent work experience required.
• Typing speed of at least 70 words per minute.

Compensation $75,000 – $108,000 per year, depending on experience and skills.

ELS Consilio Direct Hire Division staff’s positions for Consilio clients and does not staff for internal corporate positions Consilio. Please refer to to view job opportunities within our company.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

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