Job Description

A leading co-manufacturer globally-inspired food company is looking for a reliable Administrative Assistant or Office Assistant to join our team. This role supports daily office operations while handling light accounting tasks and ensuring smooth workflow.

Responsibilities:

• Manage calendars, emails, and meeting coordination for office staff.
• Greet visitors, answer calls, and handle general inquiries.
• Oversee office supplies, vendor orders, and basic office maintenance.
• Handle data entry, filing, and document organization.
• Assist with accounts payable (AP), accounts receivable (AR) , and invoice processing.
• Enter and maintain records using QuickBooks .
• Support onboarding paperwork and help with expense tracking.
• Assist with team meetings, internal communications, and small office events.

Requirements:

• 2+ years in an administrative or office support role.
• Strong organizational and multitasking abilities.
• Comfortable using QuickBooks for basic accounting tasks .
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Clear communication, both verbal and written.
• Positive, flexible, and proactive attitude.

Preferred:

• Experience in food manufacturing, CPG, or similar industries.
• Familiarity with Google Workspace or project management tools.
• Bilingual in English and Spanish is a plus.

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