Job Description

Description:

The Office Assistant will provide essential administrative support, ensuring smooth daily operations in the company’s office by applying strong communication skills, multitasking abilities, and a proactive approach to managing administrative support. This includes providing excellent service in the customer-facing role at reception.

Essential Functions of the Position:

•Prepare and process vendor delivery receipts, proof of deliveries, and other office documents.

•Collect information and perform high-volume data entry with accuracy.

•Copy, file, and update paper and electronic documents efficiently.

•Answer and transfer telephone calls or take messages.

•Sort and deliver incoming mail while handling outgoing mail promptly.

•Greet and receive customers or visitors in a professional and welcoming manner.

•Inform relevant employees about visitors’ arrivals.

•Provide general information to staff, clients, or the public.

•Welcome visitors by greeting them in person or on the telephone; answer or refer inquiries to the appropriate staff member.

•Efficiently manage all incoming calls, redirecting them or taking messages, as necessary.

•Assume additional duties as assigned to support and ensure office functions seamlessly.

Skills and Knowledge:

•Strong organizational, analytical, and multitasking skills.

•Excellent verbal and written communication skills.

•Proactive and punctual.

•Good organizational and multi-tasking abilities

•Positive demeanor and ability to work effectively in a team environment.

•Problem-solving skills

•Effective communication and people skills.

Requirements:

•Proven experience in an administrative or office assistant role.

•Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Windows Operating System.

•Ability to adapt to change easily in a fast-paced environment.

•Professional demeanor and ability to work in an office environment.

•High School diploma or equivalent; further education is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

•Sufficient physical ability and mobility to work in an office setting.

•Standing or sitting for prolonged periods of time.

•Occasionally stooping, bending, kneeling, crouching, reaching, and twisting.

•Lifting, carrying, pushing, and pulling light to moderate amounts of weight up to 50 lbs.

Benefits:

•Medical Insurance, Dental HMO/PPO, Vision, Basic and Voluntary Life, and Voluntary Accident.

•Employee Assistance Program (EAP)

•401 (k) Retirement Plan- Company match

•Paid Sick time.

•Paid Holidays

•Paid Vacations

•Direct Deposit

•Paid weekly.

•Referral Bonus

This job description does not imply that the listed duties are the only responsibilities of an employee in this position. Employees may be asked to perform additional tasks as needed to ensure adequate workload coverage. Furthermore, employees must follow any job-related instructions and complete any other duties assigned by their supervisor. This job description does not constitute an employment agreement between the employer and the employee and may be changed by the employer as organizational needs and job requirements change.

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