Job Description

Position Title: Project Accountant (Entry Level)

Employment Status: Full-time Regular

Primary Location: Syracuse NY

Job Description: Entry-Level Project Engineer

Position Summary

The Entry-Level Project Accountant supports the financial administration of construction projects by assisting with cost tracking, billing, documentation, and reporting. This role is ideal for early‑career candidates who are detail-oriented, eager to learn construction accounting, and comfortable working in a fast-paced, project-driven environment. Training will be provided.

Key Responsibilities

Project Financial Support

• Assist in setting up new projects in the accounting system with correct budgets and cost codes.
• Help monitor and track project costs, invoices, and committed expenses.
• Review basic job cost reports and flag discrepancies for senior accounting staff.

Billing & Contract Administration

• Support preparation of monthly owner billings (including AIA-style applications).
• Collect and review subcontractor and vendor billing documentation.
• Help track retainage, change orders, and required billing backup.

Accounts Payable & Receivable Support

• Code and process invoices to correct cost codes.
• Work with project teams to resolve invoice questions and matching issues.
• Assist with monitoring outstanding payments and following up when needed.

Documentation & Compliance

• Maintain organized electronic and physical project files.
• Ensure lien waivers, insurance certificates, and compliance documents are collected and filed.
• Assist with gathering documentation for audits or internal reviews.

Reporting & Communication

• Prepare simple financial summaries and spreadsheets for project teams.
• Attend project meetings as needed to provide basic financial updates.
• Communicate clearly with project managers, vendors, and the accounting team.

Qualifications

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field (preferred).
• Equivalent administrative or accounting experience may be considered.

Skills & Competencies

• Strong attention to detail and willingness to learn.
• Basic understanding of accounting principles (coursework acceptable).
• Proficiency in Excel (sorting, filtering, basic formulas).
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and organization skills.

Preferred (Not Required)

• Familiarity with construction accounting concepts (cost codes, schedules of values, change orders).
• Experience with accounting or project‑based software (e.g., Viewpoint, Sage 300, CMiC, Procore).

Working Conditions

• Primarily office-based, with occasional project site visits as needed.
• Collaborative environment working closely with project managers and the accounting team.

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