Job Description

JOB DESCRIPTION:

As an integral contributor of a leading-edge Payment Optimization Department within Accounts Payable, the Supplier Enrollment Specialist is responsible for setting up several new vendors daily, collection and review of all associated documents required to determine supplier acceptance. The specialist is also engaged in updating changes in the accounting system for existing suppliers. With over 80,000 suppliers, the work environment is dynamic with new technologies and requires strong organization and workflow experience. If you are person striving to provide excellence every day, meet new challenges, and have a never give up attitude, then we are looking for you.

QUALIFICATIONS:

• Minimum of two years of college in a business-related course of study or relevant job experience
• 2+ years of accounts payable experience, preferably with supplier enrollment or maintenance
• Prior experience using a major ERP or supplier self-registration portal: JDE, Coupa, Oracle SAP 4
• Mid-level Excel experience required.
• Experience and knowledge of 1099 reporting required.
• The successful candidate must be dependable, reliable, provide solution-oriented thinking, and display a positive attitude while being a team player.
• Communicate professionally and courteously.
• Must be able to multitask and remain organized.
• Must demonstrate critical thinking, good judgement, decision making.
• Must be quick learner and adaptable to change
• Must be able to handle confidential information with due diligence and maturity

JOB RESPONSIBILITIES:

• Will be setting up a minimum of 20 vendors daily.
• Maintain timely and accurate creation and ongoing maintenance to supplier records
• Monitor the supplier maintenance inbox on a regular basis and provide correct and timely responses
• Archive necessary paperwork electronically and ensure that they are added to the appropriate database
• Ensure validation is performed and accurate via the IRS TIN matching program and OFAC lists
• Follow the documented guidelines defined for the process of supplier creation/maintenance in JDE and remain in compliance with company policies.
• Proper database clean-up and deactivation of suppliers as guided by policy
• Assist with the testing and implementation of the new Supplier Portal with an estimated rollout in 2026
• Review and approve data in the Supplier Portal to initiate setup of the supplier profile in JDE
• Assist in improving and implementing new processes and procedures to create efficiencies

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